Current job openings at InterTalk™ Critical Information Systems:


Administrative Coordinator

Job Description

Under the direction of the VP, Finance, the Administrative Coordinator will be responsible for the following:

  • Support Accounts Payable by reviewing and entering invoices, setting invoices for payment, preparing cheque runs, tracking expenses, processing expense reports and assisting in the preparation of forecasts and reports
  • Support Accounts Receivable by creating and distributing invoices and following up with customer payments
  • Maintain files and develop a digital record keeping system
  • Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance, upgrades and security services
  • Prepare travel letters for employees and include all relevant documentation
  • Coordinate large-scale archival filing project, following a prescribed set of rules to store or destroy files
  • Assist with co-ordination of internal and external training activities
  • Assist with a variety of research topics/projects, as they arise
  • Assist with the coordination of company events and client meetings and provide general support to visitors
  • Assist with data entry for the inventory control systems
  • Assist with creating and maintaining budgets
  • Assist with general business operations and special projects, as they arise
  • All other related duties as required

Required Skills

  • High level of professionalism
  • Exceptional English communication skills, both written and verbal
  • Superior organizational and time management skills, with ability to prioritize tasks
  • Ability to multi-task and work independently in fast paced environment
  • Must be detailed oriented
  • Proficient computer skills including programs such as Word, Excel and PowerPoint


  • 3-5 years of experience in an equivalent role
  • Required Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Additional Skills

  • Written and/or oral French communications skills would be beneficial.
  • Familiarity with QuickBooks would be an asset.

To apply, please send your CV to in .DOCX or .PDF format.


If you wish to be considered for any future positions, please send us your Resume & Cover Letter to in .DOCX or .PDF format.